Hope Lutheran Church

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Project/Event Proposal

The purpose of this Project/Event Proposal is to help a person or group submit their ideas and intentions for upcoming projects or events.  This form is designed to capture the purpose, desired outcome, and development plan for your project/event.

 

In addition, this form will allow the office staff to objectively understand the request being submitted, the extent of the need for this project, the potential impacts of this project, and the scope of support needed, including financial or program support.

 

Click here if you prefer to download the Project/Event Proposal form. 

You can either enter the information below or submit a document with the requested information.

Date of Project/Event: 

Start Time of Project/Event: 

End Time of Project/Event: 

Location of event:

Is there a need for doors to be open or locked after normal office hours? 

If yes, 

Are there any Audio Visual (A/V) or Technology needs?

If yes, please list specific needs

Are there any hospitality needs? (food/drink)

Please list any specific setup requests

Will a "love offering" be taken during the event?

If yes, please coordinate with the church office.  

Are any photocopies needed?

Will "online" registration be used for this event? 

Please note: Our online registration system requires a minimum $5 charge for an event.  If you plan to require a fee, it must be $5 or more.

If yes, please answer the following:  

Will a fee be charged?

What is the amount per person?

Income fund (where the money is to be deposited)

What is the maximum attendance for the event? (leave blank if no maximum)

When is registration to begin?

When is registration to end?

Is this cost in this year's approved budget for your group?

If you anticipate an attendance of 250 or more people, it is required to have a sheriff present.  Hope Lutheran Church will arrange for sheriff detail.  Your group will be responsible for the cost of the sheriff's detail as the church will be invoiced.  Please note the Sumter Co. & Marion Co. Sherriff’s Department assigns and charges officers for a minimum of 3 hours. (Currently, the charge is $65 per hour.)